Online board meetings are a practical solution to board members of non-profit organizations’ hectic schedules. They allow attendees to avoid traffic stress, juggle meeting deadlines, and eliminate travel costs. With a few simple guidelines online board meetings is as effective as meeting face-to-face.
It is essential to utilize tools that make the event more interactive and exciting. For example using video to communicate with attendees boosts engagement because it allows attendees to read each other’s body language and utilize non-verbal communication. Furthermore, the ability to utilize instant messengers in the meeting can keep conversations running smoothly. Finally, requiring participants to announce their attendance will ensure that they are acknowledged and heard throughout the meeting.
The agenda should be planned carefully to ensure that it is clear what issues are to be discussed and how they will be addressed. According to Nonprofit Learning Laboratories, the agenda should contain 20% less items in order to give more time for discussion and discussion.
Virtual formats also provide new opportunities to participants who would otherwise be shut out because of time or cost constraints. This allows for the board to incorporate new perspectives and ideas that could lead to more informed decisions. Additionally, the removal of physical barriers to participation enables the meeting to reach a broader audience. Board dashboards can help prepare attendees for the meeting, and provide additional information for discussions.